The EMAX registration module is a high quality, comprehensive pre-event and onsite event registration system that is fully customizable and scalable to the exact needs of the event organizer. The registration system can be implemented to process an unlimited number of registrants, attributes per registrant and registration types (e.g. attendee, exhibitor, supplier, competitor, distributor, systems integrator, employee, event staff, etc.) with differing registration processes or “rules” per category (e.g. payment processing, conducting surveys, agenda tracks, sending confirmation notifications, etc.).
The registration system is 100% web based, but can also be implemented onsite via a dedicated server and local area network using landline connectivity or 802.11b. G2Planet will also provide professional services to integrate the registration system to a customer’s existing databases or IT system, based on outlined requirements.
The registration system, and its underlying database architecture, can be implemented in unlimited parent-child relationships. As such, a sub-registration system can exist within a larger registration system. This is applicable for controlling registration for break-out sessions, labs, user conferences and other gatherings as part of (or independent of) an attendee’s registration to the larger conference
System Capabilities
- Design of event marketing and registration website
- Application Hosting
- Integration to existing corporate web pages
- Help desk support (via e-mail)
- Fully scalable (for events with a few dozen to events with tens of thousands attendees)
- Fully customizable (data capture templates, design, flow of process, etc.)
- Support for all common Internet Explorer and Netscape browsers
- Database independent (e.g. can run on Oracle, SQL, Informix and Sybase)
- Support for multiple types of registration categories
- Multiple levels of payment processing
- Badge preview/confirmation checks
- Automated confirmation notification via e-mail and/or fax
- Attendee Survey extension module available
- Event Marketing Site extension module
- Personal Agenda Builder extension module (attendee micro-site)
- Exhibitor Portal extension module (exhibitor micro-site)
- Speaker Management extension module (speaker micro-site)
Registration Web Site Features
- Separate Attendee and Sponsor registration access
- Capture registrant profile / demographics and build database record
- Registration survey
- Ability to handle multiple registration codes and promo’s
- Branching questions / error checking
- Instant access to e-mail Help Desk
- Preview of attendee badge
- Special requirement / contact information
- Privacy statement opt in/out and NDA sign off
- Session Agenda Builder
- Guest Registration
- Payment processing and receipt
- Printable Registration Summary
- Automatic e-mail of registration summary and receipt
- Attendee / Sponsor Microsite access information
Onsite Registration
- Complete onsite registration capabilities (web based or via a local server) with all the system capabilities of the pre-event registration system described above
- Computer rental, shipping, handling, set-up, networking and dismantling onsite
- Onsite network set-up, management and system technical support
The EMAX system generates real-time management reports that are available 24x7 at a password protected web site. The system’s management report capabilities are describes more thoroughly on the “Event Management Reports” page.
On-Site Check-in
- Staffed check-in stations
- Multiple types of check-in areas/lines per categories
